If you have ever attended a wedding out of town, then you know the difficulty of reserving a room for overnight accommodations. If your guest list is significantly high, consider reserving a block of hotel rooms for a simple and easy reservation process.
The number of rooms will be based on the number of out of town guests invited. If it is a large number, consider booking with two or three hotels in the same area.
Inquire about the best deals for those who book in the room block for your event. Some hotels offer a discount rate or special perks for your guests.
Confirm the exact check-in and check-out times as they may affect when your guests will arrive. Depending on the times, your guests will know whether to check-in the day of or day before the wedding.
Some hotels offer shuttle service with notice and complimentary breakfast, perfect convenience for your guests.
One expense to look for is "attrition", a penalty fee for unused and non-booked rooms. If you can't avoid signing this clause, make sure your contract includes a provision with a deadline to adjust the room blocks. It will give enough time for guests to reserve, and you to make any final changes.
Book a few months in advance to avoid unavailable rooms and inquire about suitable room rate fees. Remember to give the hotel staff a thank you note for their services and hospitality. without them, your guests would not have a warm and comfortable bed to curl up in after a long night of wedding festivities!
In its 21st Year, Valley Wedding Pages is the leading publication for high-end Weddings in the Rio Grande Valley. Each Issue of our publication is devoted to providing engaged couples with the resources they need to plan all their wedding celebrations, from the engagement through the honeymoon and their First Year of marriage.
